The latest version of SimplifyScan now available!

X-Solutions was acquired in June 2009 by Nuance, a leading provider of speech and imaging solutions for businesses and consumers. Nuance has developed PaperPort as a product to enhance office workers to work with digital and paper Documents from their desktop.  And as you know, X-Solutions has been a key partner for Sharp, providing one of the leading MFP server-based scanning solution within Sharp with SimplifyScan.

By combining these desktop- and server-based MFP solutions, Nuance can now provide you, Sharp and your customers with the ability to achieve total electronic document control through the use of a Sharp MFP.

With this new point release of SimplifyScan, it is now possible to directly integrate the SimplifyScan and PaperPort. This means that your Sharp customers can now access SimplifyScan functionality directly from their PaperPort desktop.

For example: A customer utilizes the SimplifyScan MFP client to scan paper documents into SharePoint with 3 additional metadata questions to determine the final storage destination. This exact same process is now possible with digital  documents on a PC using PaperPort. Simply drag a document within the PaperPort desktop to the SimplifyScan icon on the PaperPort Send To bar and a screen will popup which offers the user the same workflow options as the SimplifyScan client on the Sharp MFP.

Experience the benefits of this integration by simply downloading this SimplifyScan link from the download area of SimplifyScan in the add-on folder.

Other changes within this new version of SimplifyScan include:

Most accurate Word and Excel output via Nuance OCR technology
With the technology of the Nuance OCR toolkit (Omnipage) we have been able to enhance the current word and excel output formats resulting in a much more accurate word and excel output.

Scanning to editable formats directly from the Sharp MFP, becomes increasingly important for many companies. When paper contracts of other files have to be retyped, simply scan and convert this file directly to an editable format like Microsoft Word offers real time savings for a lot of organizations. You are now able to make your customer aware of this unique time saving features. Simply download the latest version of SimplifyScan and demonstrate to your customer how simple scanning can be with SimplifyScan.

Improvement performance of the OSA 3.0 client
Due to intensive research in the Sharp OSA platform we were able to redesign and decrease the initial startup time by 50%. Also the loading time between different screens has improved tremendously.

More complete browsing through Microsoft SharePoint
As many organizations use Sharp and SimplifyScan to scan directly to Microsoft SharePoint, we have used the customer feedback gathered to improve the SharePoint connector. It is now possible to to access the whole SharePoint site from the Sharp MFP through SimplifyScan.

PID authentication through Active Directory
Personalized scanning is also a growing requirement for organizations. This increases efficiency and also security. Within SimplifyScan it was already possible to allocate a PID code to each user on the SimplifyScan server. With this update it is also possible to manage these PID’s (personal ID) from Active Directory. This makes maintenance and changes much easier to coordinate for IT management.

These are some of the new features added to the existing power of SimplifyScan in terms of easy and intuitive scanning on a Sharp MFP. For a complete overview of what SimplifyScan can do to add value to your sales cycles please visit www.simplifyscan.com or contact your Nuance account manager.

All described features are part of the basic configuration of SimplifyScan. Customers with a valid support contract will be able to upgrade free of charge. For other upgrade options please contact your Nuance account manager.

Click here to download the release notes

Important process changes

New SimplifyScan trials now last for 45 days and the process to obtain a trial license has also been improved. To request a 45 day trial, please go to www.simplifyscan.com/registration and select "Register Trial". If it is your first time requesting a SimplifyScan trial, an approval is completed by Nuance within 12 hours and the access to the Nuance Network will be e mailed directly to you. Once you have the Nuance Network account access, you can obtain additional SimplifyScan trials anytime after that initial point simply by logging in to the Nuance Network.

Proudly we announce that the new version of SimplifyScan has been launched! With this new update it will be even easier to experience the simplicity of scanning on a Sharp multifunction device.

This update of SimplifyScan offers you multiple rows of easy to use hot buttons that make it easier to select workflows, but also offers you the possibility to easily extract data from documents with the use of Zone OCR. Or use the browse & print functionality with which you can browse for any print ready file and print it instantly, without the need of using a PC. Also the user name will be shown on the display of the MFP after user authentication, giving a truly personal scan experience. Authentication is now even possible via external authentication applications, such as Equitrac and PCounter.
All amazing new features are included in the basic configuration of this new update, giving everyone the ability to benefit from these new functionalities!

SimplifyScan combines ingenuity with user friendliness to create an easy and intuitive scanning solution and can be integrated into any business process. With SimplifyScan's new functionalities you can experience the true simplicity of scanning!

Hot buttons

Zone OCR

External authentication

Browse & print

Total email synchronization

Click here to go directly to all brochures

Optimize efficiency with SimplifyScan and start saving money today!

Now the economy has taken a certain turn for the worse, the assessment of internal procedures has become vital to all companies. In the struggle to safeguard their existence, companies across the globe are looking for ways to save money, optimize efficiency and increase productivity. Exploiting the use of digital workflows can give a company the cutting edge needed to survive the financial crisis.

By using SimplifyScan on a Sharp MFP to integrate paper documents into digital workflows, you can start saving costs and optimizing efficiency immediately: costly staff no longer have to spend endless hours archiving and retrieving paper documents; valuable office space is made available by discarding redundant filing cabinets and the need for toners and printing paper can be significantly reduced.

Combining the service of Sharp MFP's and SimplifyScan, you will have the chance to benefit from long-term savings and an optimally efficient office.

Download the brochure now!

With SimplifyScan you can now scan documents directly into SmartSearch. Through a connection between SimplifyScan and SmartSearch, it’s possible to enter or select the Indexdata for a document directly on the display of the multifunctional. After scanning the document, SimplifyScan ensures that it is stored in the correct Document Archive. Save documents as text searchable files and easily retrieve these by a simple search within SmartSearch.  

Suppose your office has incoming documents on a daily basis, such as:
• Contracts
• Orders
• Invoices
• Registration Forms
• Shipping Documents
• Client data
• Personnel files
• Etc.

Now all these documents can be intelligently filed within SmartSearch.

Download the borchure about scanning into SmartSearch now!

As Sharp OSA 3.0 compatible devices already have the possibility of choosing from different kinds of colors for the User Interface, SimplifyScan now also supports this functionality. This means that the Sharp look and feel of SimplifyScan increases with this functionality and users get the feeling that SimplifyScan is a true extension of their Sharp MFP. Customers can now select the exact same color for SimplifyScan, as they have for their Sharp User Interface.

With the new Sharp look and feel of SimplifyScan, users can now simply select that color that best fits their business!