SimplifyScan offers you the possibility to easily integrate scanned documents into your business processes. Capture your documents from anywhere and store them directly in the application you use, whether this is a Windows environment or any other CRM, DMS, ERP, legal or financial application. All scanned documents are text searchable and easy to retrieve.
Benefits:
- Integrate scanned documents into your existing workflow
- Clear user interface
- Integrates seamlessly with your Sharp MFP
- Save time and money
- Optimize efficiency
Intelligent scanning in four simple steps!
Special features of SimplifyScan:
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Scan to any business application
Scan and store documents directly into your Windows file structure or other business application. Easily integrate scanned documents into your existing workflow to increase productivity and efficiency. |
- Increase productivity and efficiency
- Integrates easily with your existing workflow
- Scan directly to your Windows file structure, email address, home directory, SharePoint or your business application
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User friendly
The Sharp MFP and interface are examples of user friendly design. SimplifyScan is designed in the same way to make an easy scan experience possible. All SimplifyScan functionalities are made possible by the power of Sharp OSA.
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- Easy to use
- Recognizable design
- Sharp look and feel
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Text searchable PDF & PDF/A files
SimplifyScan can convert captured documents into text searchable PDF & PDF/A files for archiving. Through Optical Character Recognition (OCR) documents are made text searchable and as a result scanned documents can easily be retrieved. |
- Documents are easy retrievable
- Documents are text searchable through OCR
- Fill PDF properties
- Combine old and new PDF files in one document
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Multiple output formats
SimplifyScan can convert scanned documents into different output formats like PDF, JPG, TIFF, Word, Excel or OpenOffice. Word output can be used for documents that need to be edited after scanning and PDF and PDF/A output for archiving. |
- Output of editable documents
- Output of documents suitable for archiving
- Output of images
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Barcode
SimplifyScan has the ability to read and interpret many different barcode fonts that can be found on documents. As SimplifyScan encounters a barcode it will read the valueand extract the data to be used as metadata. Barcodes can be used for batch scanning and to eliminate data entry at the MFP. |
- No more data entry on MFP
- Batch scanning
- Optimize efficiency
- Scan all industry standard barcode fonts
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Bates stamp and audit trail
The bates stamp is used in the legal and business fields to sequentially number or date/time-mark images or documents as they are scanned to guarantee authenticity. Users have the ability to customize the text and/or number that is stamped on the document as well as the position of the stamp. |
- Guarantee authenticity by sequentially numbering or marking scanned documents
- Optionally an audit file is kept by the system, meaning that the administrator will be able to see when a scan is made and what the bates consists of
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Personalized templates
Allows for personalized scan menus based on a unique User ID or Name/Password. As a user logs on to the Sharp device, their credentials will be validated and their personalized scan menus will appear. It’s not necessary to enter an email address or define a home directory; all information needed is populated via the authentication process. |
- Personalized scan templates
- Greater control and efficiency over scan destinations
- Optimize security of scan destinations
- Scan to personal destinations without entering extra information
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No client application
SimplifyScan resides on one centrally located server and is only accessed by the IT administrator. It requires no software to be installed on individual user workstations. This allows for easy installation and eliminates the need for end user training. The user works directly on the MFP with which he is already familiar. |
- No product training required
- Central installation, no installation on local workstations
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Dedicated Sharp solution
SimplifyScan integrates seamlessly with the Sharp multifunctional, because it's designed dedicated for Sharp multifunctionals. |
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